{"id":14045,"date":"2025-02-17T10:00:00","date_gmt":"2025-02-17T09:00:00","guid":{"rendered":"https:\/\/www.online.ch\/core-building-blocks-of-successful-microsoft-teams-governance\/"},"modified":"2025-02-18T09:14:00","modified_gmt":"2025-02-18T08:14:00","slug":"core-building-blocks-of-successful-microsoft-teams-governance","status":"publish","type":"post","link":"https:\/\/www.online.ch\/en\/core-building-blocks-of-successful-microsoft-teams-governance\/","title":{"rendered":"Core building blocks of successful Microsoft Teams governance"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\"><strong><strong>That&#8217;s why Microsoft Teams governance is important<\/strong><\/strong><\/h2>\n\n<p>Well thought-out Microsoft Teams governance is not just a &#8220;nice-to-have&#8221;, but a must for companies that want to work successfully with Teams in the long term. Microsoft Teams can be implemented quickly &#8211; but with the increasing number of Teams, storage options, users, guests and integrated apps, it is easy to lose track. Many Teams become &#8220;data graveyards&#8221; that are no longer actively used, but are also not properly managed or deleted. Over time, these uncontrolled growing structures lead to chaos and raise many questions &#8211; especially in the areas of information security, data protection, governance and operations. The result is an inefficient use of Microsoft Teams that creates more problems than it solves.    <\/p>\n\n<h2 class=\"wp-block-heading\"><strong><strong><strong>How we bring order to team chaos<\/strong><\/strong><\/strong><\/h2>\n<p class=\"lead bd-9toxrgpimi61n55vjqej3seko7rf0h wp-block-bd--- wp-block-bd-block-624\">Our Microsoft Teams Governance package includes our powerful Teams Manager as well as a pre-built set of features and best practices to ensure your Teams environment remains structured, secure and efficient:<\/p><div class=\"onbox bd-g3pbssf39zvomdjl0xk3yw7ensrvzf wp-block-bd--- wp-block-bd-block-629\"><h3 class=\"bd-msbk1158yin6xmo0mqd7ai6rs9vivn\">Want to find out more about our Teams Manager?<\/h3><p class=\"bd-2efjqz08wogucu7efaxzpbagl1rvpb\">You can find detailed information <a href=\"https:\/\/www.online.ch\/en\/microsoft-teams-manager\/\">here <\/a>or <a href=\"https:\/\/www.online.ch\/en\/contact\/\">contact us!<\/a><\/p><\/div>\n<h3 class=\"wp-block-heading\"><strong><strong>1 The architecture: the basis for stability and security<\/strong><\/strong><\/h3>\n\n<p>A solid architecture and technical governance are the foundation of a successful Microsoft Teams implementation. They ensure that the Teams environment remains stable, secure and scalable. <\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Concept for the M365 basic configuration:<\/strong><br\/>We develop a customized M365 basic configuration that covers all essential technical and security-related requirements.<\/li>\n\n\n\n<li><strong>Group, role, authorization and naming concept for M365 groups:<\/strong><br\/>A clear and well thought-out concept for groups, roles and authorizations ensures that each user can only access the data and functions that are relevant to them. A naming concept also ensures clarity and simple administration. <\/li>\n\n\n\n<li><strong>Guest concept for secure collaboration:<\/strong><br\/>Secure collaboration with external partners is essential. Our guest concept makes it possible to integrate external users into the team environment in a secure and controlled manner. <\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\"><strong>2. service design for Teams, SharePoint Online and OneDrive<\/strong><\/h3>\n\n<p>A well thought-out service design creates clarity and structure by precisely defining the functions and area of application of Microsoft Teams, SharePoint Online and OneDrive.<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Service description and scope of functions:<\/strong><br\/>We define which services and functions are used in your organization and how, and ensure clear differentiation between the various tools.<\/li>\n\n\n\n<li><strong>Differentiation from complementary solutions:<\/strong><br\/>By clearly differentiating Microsoft Teams from complementary solutions such as SharePoint and OneDrive, the Teams environment remains clear and efficient to use.<\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\"><strong>3. information governance:<\/strong> ensuring <strong>compliance<\/strong> <\/h3>\n\n<p>Clear information governance ensures that all data is correctly classified and managed in accordance with company guidelines.<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Definition of use cases and user guidelines:<\/strong><br\/>We develop specific use cases and guidelines for the use of Microsoft Teams to ensure consistent and secure use.<\/li>\n\n\n\n<li><strong>Concept for the Microsoft Teams Provisioning Lifecycle:<\/strong><br\/>A comprehensive lifecycle management concept ensures that Teams is managed in a structured manner from creation to archiving or deletion.<\/li>\n<\/ul>\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"206\" src=\"https:\/\/www.online.ch\/wp-content\/uploads\/\/Microsoft_Partner-1024x206.png\" alt=\"\" class=\"wp-image-14041\" srcset=\"https:\/\/www.online.ch\/wp-content\/uploads\/Microsoft_Partner-1024x206.png 1024w, https:\/\/www.online.ch\/wp-content\/uploads\/Microsoft_Partner-300x60.png 300w, https:\/\/www.online.ch\/wp-content\/uploads\/Microsoft_Partner-768x154.png 768w, https:\/\/www.online.ch\/wp-content\/uploads\/Microsoft_Partner.png 1139w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n<h3 class=\"wp-block-heading\"><strong>4. information security &amp; data protection (ISDS)<\/strong><\/h3>\n\n<p>Comprehensive integration of ISDS into Microsoft Teams governance is crucial for the protection of sensitive company data.<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Extensions to the existing ISDS concept:<\/strong><br\/>We adapt your existing ISDS concept to the requirements of Microsoft Teams to ensure the highest security standards.<\/li>\n\n\n\n<li><strong>Process description for ISDS testing of new functions:<\/strong><br\/>New functions are rigorously tested before they are introduced to ensure that they meet your company&#8217;s security requirements.<\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\"><strong>5. communication &amp; adoption: increasing acceptance<\/strong><\/h3>\n\n<p>The successful introduction of Microsoft Teams depends on effective communication and user acceptance.<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>User journey and communication measures:<\/strong><br\/>We design a comprehensive user journey and develop targeted communication measures to support the introduction of Microsoft Teams in your company.<\/li>\n\n\n\n<li><strong>Definition of learning aids and content for adoption:<\/strong><br\/>Through customized learning aids and training content, we ensure that your employees can use Microsoft Teams efficiently.<\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\"><strong>6. operation: Stable and efficient processes<\/strong><\/h3>\n\n<p>Clearly defined operations are crucial for the smooth everyday use of Microsoft Teams.<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Definition of operating processes and responsibilities:<\/strong><br\/>We define clear processes and responsibilities to ensure the ongoing operation of Microsoft Teams.<\/li>\n\n\n\n<li><strong>Criteria for smooth operation:<\/strong><br\/>We define the necessary criteria and measures to ensure trouble-free and efficient operation of the Teams environment.<\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\"><strong>7. introduction &amp; rollout: carefully planned<\/strong><\/h3>\n\n<p>A successful introduction requires careful planning and implementation.<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Definition of the introduction including roadmap and schedule: <\/strong><br\/>We create a detailed roadmap and plan the entire rollout so that the introduction of Microsoft Teams in your company runs smoothly.<\/li>\n<\/ul>\n\n<h3 class=\"wp-block-heading\"><strong>8. technical realization &amp; further development<\/strong><\/h3>\n\n<p>We ensure that all technical adjustments are implemented in the best possible way.<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Implementation of technical adjustments and provision of components:<\/strong><br\/>We implement all necessary technical adjustments and provide the required components to optimize your Teams environment.<\/li>\n<\/ul>\n<div class=\"onbox bd-g3pbssf39zvomdjl0xk3yw7ensrvzf wp-block-bd--- wp-block-bd-block-629\"><h3 class=\"bd-msbk1158yin6xmo0mqd7ai6rs9vivn\">Free check-up of your team environment<\/h3><p class=\"bd-2efjqz08wogucu7efaxzpbagl1rvpb\">Are you struggling with a chaotic team environment and looking for a partner for team governance? Then <a href=\"https:\/\/www.online.ch\/en\/contact\/\" target=\"_blank\" rel=\"noreferrer noopener\">get in touch with us<\/a>. <br>We will review your Teams environment and give you an initial assessment of your Teams governance and a proposal for the next steps, including a cost estimate. <\/p><\/div>","protected":false},"excerpt":{"rendered":"<p>That&#8217;s why Microsoft Teams governance is important Well thought-out Microsoft Teams governance is not just a &#8220;nice-to-have&#8221;, but a must for companies that want to work successfully with Teams in the long term. Microsoft Teams can be implemented quickly &#8211; but with the increasing number of Teams, storage options, users, guests and integrated apps, it [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":13459,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[70,82],"tags":[],"class_list":["post-14045","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blogs","category-sharepoint-m365-en"],"_links":{"self":[{"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/posts\/14045","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/comments?post=14045"}],"version-history":[{"count":2,"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/posts\/14045\/revisions"}],"predecessor-version":[{"id":14118,"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/posts\/14045\/revisions\/14118"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/media\/13459"}],"wp:attachment":[{"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/media?parent=14045"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/categories?post=14045"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.online.ch\/en\/wp-json\/wp\/v2\/tags?post=14045"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}